For Talent Agencies

Your agency runs on
a thousand details

Hermes handles the operational chaos of running a talent agency — client data, casting matches, submissions, callbacks, union compliance. So you can focus on your talent, not your spreadsheets.

Let's Talk See What Hermes Does

Hermes

Active now

Today 9:14 AM

Who do we have available for a feature film shooting in Toronto next month?

Checking your database…

Found 12 matches. 8 are ACTRA, all confirmed available. Top picks: Sarah Allen, Marcus Reeves, Priya Dhar. Want me to pull their full profiles?

Show me Sarah Allen's profile

Sarah Allen — ACTRA Full Member, UBCP. Film/TV category. 4 auditions this year, 1 booking. Available through May. Profile updated 3 days ago.

Read 9:16 AM

Direct Database Integration

Built on your existing database

Hermes connects directly to your existing talent database. No migration. No re-entry. No new system to learn. Your data stays where it is — Hermes just makes it work harder.

37 Live Database Operations

Talent search & profile pulls
Contact & company lookup
Entity associations
Project & production search
Breakdown & role details
Submission tracking & status
AI talent-to-role matching
Booking search & details
Active booking monitoring
Availability conflict checking
Talent earnings by period
Payments & invoice status
Commission summaries
Outstanding checks
Appointment history
Call list management
Notes search
Calendar event tracking
Submission & booking stats
Project pipeline overview
Talent activity metrics
Agency KPI dashboard
Document management
Talent onboarding & intake
Physical attributes & measurements
Union membership (ACTRA, UBCP, SAG)
Phone, email & address management

Live Data

1,847

Active Talent Profiles

24,519

Projects

15,203

Submissions

187,642

Open Roles

Already have a talent database? Hermes plugs in directly — read and write access to the data you already maintain. No duplicate entry, no syncing, no exports. Just your existing database, made conversational.

Sound Familiar?

The talent agency nightmare

You got into this business for the talent. Not for the spreadsheets, the missed callbacks, and the 3 AM panic about who's ACTRA-eligible.

Client info scattered across 6 different places. Skill sheets in Google Docs, measurements in emails, headshots in Dropbox, union status in... your head?

A callback came in at 4:47 PM on Friday. You saw it Monday morning. The role's been cast. That's revenue you'll never get back.

"How many submissions did we send last quarter?" You have no idea. Nobody does. The data exists — somewhere — but pulling a report would take days.

Your talent's ACTRA membership expired last month. Nobody flagged it. They showed up to set. The production company isn't happy. Neither are you.

New talent intake takes forever. Fill out this PDF. No wait, this Google Form. Now email your headshots separately. Oh, and your measurements changed? Start over.

You're matching breakdowns manually. Reading every casting call, mentally flipping through your roster, hoping you don't forget someone perfect for the role.

What Hermes Does

Seven problems. One agent.

Hermes is your agency's operational backbone. It handles the work that buries you so you can do the work that matters.

Talent Management

Search your full roster by name, skill, union, physical attributes, ethnicity, or age range. Pull complete profiles, contact info, skills, categories, and entity associations in seconds.

search_talent get_talent_profile search_contacts get_entity_associations list_persinfo_values

Casting & Submissions

Search productions by title, type, genre, location, or union. Pull full breakdowns and roles. Track every submission. Hermes matches talent to a role automatically — cross-referencing skills, measurements, and availability.

search_projects get_project_details list_breakdowns get_role_details search_submissions get_submission_status match_talent_to_role

Bookings

Every booking searchable by talent, project, status, or date range. Full details include revenue and expenses. Check availability for any date range instantly — conflicts surface before they become problems.

list_bookings get_booking_details search_active_bookings check_availability

Financial

Talent earnings by period, payment history, invoice status, commission summaries, and outstanding checks — all queryable in plain language. Ask "who has unpaid checks this month?" and get an answer, not a spreadsheet.

get_talent_earnings list_payments list_invoices get_commission_summary list_outstanding_checks

Calendar & Scheduling

Search appointments across your full history. Pull call lists for any project or breakdown. List calendar events with attendees. Search notes across entities and projects — nothing buried, everything findable.

list_appointments get_call_list search_notes list_events

Reporting & Analytics

Submission stats, booking revenue, active project pipeline, per-talent activity metrics, and a full agency KPI dashboard — on demand, for any date range. No waiting for someone to build a report. Just ask.

submission_stats booking_stats project_pipeline talent_activity agency_dashboard list_documents

Talent Onboarding

Create new talent records, set measurements and physical attributes, log union memberships (ACTRA, UBCP, SAG, SAG-AFTRA) with expiry dates, and add contact info. Intake that took 30 minutes now takes 30 seconds.

create_talent update_personal_info update_union_info add_phone add_email add_address

A Day with Hermes

What Hermes handles before lunch

A typical Tuesday at your agency — except Hermes is running the operations.

7:00 AM

Overnight breakdowns scanned

12 new casting calls came in overnight. Hermes matched 23 talent across 8 of them. Submissions drafted and ready for your review.

8:15 AM

Avail checks sent

3 casting directors requested avails. Hermes checked calendars, confirmed availability with talent, and responded — all before you opened your laptop.

9:30 AM

New talent onboarded

A new client filled out the Hermes intake form. Skill sheet, measurements, headshots, union status — all captured and organized. No PDFs. No re-entry.

10:45 AM

Audition confirmations sent

6 talent have auditions today. Hermes sent confirmations with time, location, wardrobe notes, and sides. Two needed rescheduling — handled.

11:30 AM

Union flag raised

One of your talent's UBCP membership expires in 14 days. Hermes flagged it and sent them a renewal reminder. Crisis averted.

12:00 PM

Booking confirmed

Callback came in — your talent booked a 3-day commercial shoot. Hermes logged the booking, blocked the dates, and notified the talent. You just got the good news.

Intake Automation

Onboarding talent
without the chaos

No more emailing PDFs back and forth. No more re-typing data from paper forms. Hermes provides a clean, mobile-friendly intake form that captures everything — vitals, measurements, skills, training, union memberships, special abilities, languages.

Talent fill it out once. Updates flow in automatically. Their profile stays current without your team doing data entry.

Works with Google Forms, custom portals, or Hermes' built-in intake system.

Talent Intake — Auto-Captured

Full Name

Steve Jones

Union Status

UBCP Full Member · ACTRA Apprentice

Measurements

5'7" · 130 lbs · Brown hair · Brown eyes

Special Skills

Mandarin (fluent), martial arts, horseback riding, valid passport

Availability

Available — no conflicts through March

Status

✓ Profile complete · Synced 2 min ago

Your agency runs ona thousand details